GFI Software

Welcome to the GFI Software community forum! For support please open a ticket from https://support.gfi.com.

Home » GFI User Forums » Kerio Connect » Kerio connect storage issue (After i archived few email, disk size is still same)
Kerio connect storage issue [message #148108] Wed, 13 May 2020 09:02 Go to next message
ThinkYEAH is currently offline  ThinkYEAH
Messages: 9
Registered: February 2019
Hi guys,

I hope you are doing fine, in this pandemic time Smile

I have Kerio connect with 30 accounts, we use Microsoft Outlook 2016 as mail client.

Latly disk usage is 93%, and i started archiving emails older than 1 Jan 2020, i did it for few accounts but disk space is still same. I did archive proces like this: Screenshot: cdn.mos.cms.futurecdn.net/cv3w7nRm7LpDgakj9FCzmM-650-80.png , I think emails should be moved in local PC, and should be removed from server?

Can you please help me?

Thank you!
Re: Kerio connect storage issue [message #148113 is a reply to message #148108] Thu, 14 May 2020 10:03 Go to previous messageGo to next message
ian.bugeja is currently offline  ian.bugeja
Messages: 666
Registered: March 2017
Location: Malta
The archiving you have done is from the local outlook not from the server.

Archiving on the server can only be enabled from the current time and it typically involves sending a copy of all emails to a folder or a separate email address. Deletion/retention of old email is a different process and can be actioned from Domain properties.


Ian Bugeja
GFI Software
Re: Kerio connect storage issue [message #148115 is a reply to message #148113] Thu, 14 May 2020 15:46 Go to previous messageGo to next message
ThinkYEAH is currently offline  ThinkYEAH
Messages: 9
Registered: February 2019
Hi,

Can you tell me, how to archive email in local PC (Microsoft outlook 2016) and remove from server for specified time?

Thank you!
Re: Kerio connect storage issue [message #148832 is a reply to message #148113] Mon, 12 October 2020 09:06 Go to previous messageGo to next message
ThinkYEAH is currently offline  ThinkYEAH
Messages: 9
Registered: February 2019

CAn you please help me how to to it in Microsoft Outlook client?

Thank you!
Re: Kerio connect storage issue [message #148852 is a reply to message #148832] Thu, 15 October 2020 19:26 Go to previous messageGo to next message
Bud Durland is currently offline  Bud Durland
Messages: 585
Registered: December 2013
Location: Plattsburgh, NY
Unless something has recently changed, the native OutLook archive process does not work when using the Kerio Outlook Offline connector. I've tried several times, but never found the magic combination to get it to actually copy messages to an archive PST, then delete them from the server.
Re: Kerio connect storage issue [message #148861 is a reply to message #148852] Fri, 16 October 2020 17:17 Go to previous message
chrwei is currently offline  chrwei
Messages: 186
Registered: October 2009
Outlook's archive has other issues too, like it being local on the PC and no longer redundant and backed up, and PST files being notoriously easy to corrupt if they are on a network share. I've also had issues with some email fields, attachments, and encodings being preserved when moving things between different storage formats (specifically exchange to pst, pst to kerio), though that was many years ago. For those I had to login to both servers with an IMAP client and copy them that way.

The big question is: what's your time worth vs spending money?

3rd party archiving tools is probably your best option. they exist because outlook's method is archaic and error prone. I don't have a recommendation, storage is relatively cheap, so I just keep adding more, while also encouraging people delete the cruft (multiple copies of the same attachments, marketing emails with pictures, emails you didn't really need to be CC'd on, etc).

I do use Kerio's built in archive option too, and that's placed on big cheap storage on a linux NFS server that uses zfs compression (my kerio server is also linux, but virtualized on ssd storage). it's been handy for recovering things people delete that they shouldn't have, even months later. having it on another server also keeps the CPU load of compression and searching off the production server. Not sure how that's going to work if Kerio ever switches to a database type format instead of maildir. I love maildir for this level of flexibility!

If you want something cheap and more DIY, you could even take advantage of that maildir structure and make some scripts that move things based on file date to an archive structure on USB or network share. Doing so on a live server will mess with the indexing, but a server restart should fix that. You'll also need to do file renames as you move then unless you make a new structure for each batch.

Previous Topic: How to provide OutLook for remote workers
Next Topic: About custom rule reject user
Goto Forum:
  


Current Time: Wed Nov 30 11:43:59 CET 2022

Total time taken to generate the page: 0.03133 seconds