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Home » GFI User Forums » Kerio Connect » Archive vs Backup (Do we need both? Are the Archive included in the backup?)
Archive vs Backup [message #153332] Thu, 15 December 2022 15:05 Go to next message
certit is currently offline  certit
Messages: 11
Registered: January 2009
Location: Sweden
Hi all!
Are the Archive included in the Backup?
Right now we have both.

The archive is currently around 600GB and goes back to 2014. Do we really need to save it?
Is't in the daily backup aswell?

If it's not in the backup.
We lost a large customer that had a lot in the archive I guess. Will that be get deleted when we delete their domain etc?

Thanks in advance.

Re: Archive vs Backup [message #153389 is a reply to message #153332] Thu, 22 December 2022 13:10 Go to previous messageGo to next message
EdRoxter is currently offline  EdRoxter
Messages: 59
Registered: January 2009
Location: Germany
The archive stays intact when you delete a domain. It's basically a "carbon copy" of every mail that passes through the server and gets sorted away "agnostic" towards the domain or mailbox configuration.
Its local use is more or less questionable because you yourself can't guarantee a revision-safe archival process with it, which you might have to ensure depending on your local legislation.
It can be a pretty handy tool for recovering mails which your users have deleted though. It is possible to activate the fulltext search index for it, and when you log into webmail with an archive admin account, you have a pretty powerful research tool across all mails that have passed through your server since you've activated the archive.

But: Mails aren't sorted by domain or account, they're put "blindly" into the archive folders. That's what backups are for: They will keep your domain and mailbox structure and configuration. Downside: If your users delete mails, they'll be deleted in the next backup set as well. So backups are rather snapshots for more or less easy restoration of a whole Kerio Connect instance (or particular domains, accounts and folders) as of the corresponding point in time.

So you could say: Archiving is rather a historical record whereas backups are for disaster recovery and/or server migration.

Also, the entire archive folder is NOT included in the backup. If you want to backup the archive as well, you'll have to do so manually, for example by means of a cronjob that rsyncs the archive folder to a backup location.

Hope this helps!
Re: Archive vs Backup [message #153441 is a reply to message #153389] Fri, 30 December 2022 11:20 Go to previous messageGo to next message
AndreasL is currently offline  AndreasL
Messages: 126
Registered: July 2008
Location: Germany
If you don't have an external archive solution, the Kerio archive is the only way to store all emails without gaps. Of course, it also depends on how you set it up (only externally or also internally).
We prefer an external archive solution such as Mailstore. Here you have the advantage of audit-proof storage and to quickly find something via the search index of the archive. This also depends on the legal requirements that you have to comply with. Here in Germany, e-mails must be stored for 10 years if they are relevant for the tax office.If you use such an archive system you can disable the archive function in Kerio.

Re: Archive vs Backup [message #153577 is a reply to message #153441] Thu, 19 January 2023 13:58 Go to previous message
certit is currently offline  certit
Messages: 11
Registered: January 2009
Location: Sweden
Sorry for a very late reply. "You're replays" were spam tagged for some reason.

But big thanks for the input!

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