Archiving Older mail from the archive mailbox
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Archiving Older mail from the archive mailbox - 17.Oct.2008 11:26:47 AM
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TheAdolphus
Posts: 12
Joined: 15.Oct.2008
Status: offline
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GFI MailArchiver v6
Exchange 2007
For most of this year I had turned on the journaling feature in Exchange 2007, even prior to purchasing MailArchiver. In order to keep the mailbox store for the journal mailbox at a reasonable size I would periodically export the messages from this mailbox to a PST.
Now that I have MA6 set up and running I want to get the messages in these PST files into the MA6 databases. I have created SQL databases for each quarter of the current year and the two prior years. For anything older than that I have a single database dedicated to the entire year as there won't be much content still around from that time period.
My first attempt was to import these PST files back into the journal mailbox and have MA6 pick them up from there. However, the older messages were being archived into the current 2008 Q4 database. Apparently when picking up from the Journal mailbox the Import Service configuration settings are not applicable.
If I use eewiz to import these messages into MA6 I will not be able to assign the proper ownership because the messages belong to all different users over the course of the year.
Are there any suggestions on how to best get these archived into the respective date-based databases and maintain the proper message ownership so users can view all of their archived messages?
Thanks!
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RE: Archiving Older mail from the archive mailbox - 20.Oct.2008 9:34:53 AM
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John Letourneau
Posts: 1265
Joined: 28.Apr.2008
From: Clayton, NC
Status: online
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TheAdolphus,
I think the most direct way to do this would be through creating a second polling source (journal account) and moving the messages into this account. The downside of this, like the journal account, is this will take the current database to import the messages into. Here are the steps I would take:
1. Create second journal account
2. In GFI MailArchiver disable archiving on first journal account (after doing this please wait 15-20 minutes for messages to clear)
3. Change active archive store (GFI MailArchiver > Archive Stores) to first historical archive store
4. Add second journal account to GFI MailArchiver (GFI MailArchiver > Mail Servers To Archive)
5. Add second journal account to Outlook
6. Move historical emails that fit the time frame of the archive store configured in step 3 to the second journal account
These emails will now be imported via journaling and ownership will be determiend normally into the archive store. Let me know if you have any questions.
_____________________________
Regards,
John Letourneau - Senior Technical Support Representative
GFI Software - www.gfi.com
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RE: Archiving Older mail from the archive mailbox - 20.Oct.2008 1:46:58 PM
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TheAdolphus
Posts: 12
Joined: 15.Oct.2008
Status: offline
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This was the same conclusion I came to over the weekend. It will be time consuming but is better than the alternative. Thank you for the suggestion, I'll post back my results.
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RE: Archiving Older mail from the archive mailbox - 15.Nov.2008 1:17:12 AM
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vtphilk
Posts: 6
Joined: 15.Nov.2008
Status: offline
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So I have a archive mailbox that has had journalling on for about a year. There is around 11GB of email in the exchange store. So I have done step 1,2
However, I'm wondering what you mean by 3.
So do I have to filter the emails by date myself? Also, how is the best way to "Move historical Emails" from the one mailbox to the other. Will exmerge do it or do you just open up outlook to the two mailboxes and drag and drop?
For Example:
If I want Q3+Q4 emails to go into "Mail Archive 2007 Q3-Q4" store. Then choose that store, and open up the old journalling account. Then drag all the emails from that date range into the new journal account?
Is that what you are saying here?
Thanks
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RE: Archiving Older mail from the archive mailbox - 19.Nov.2008 6:04:38 PM
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robbied31
Posts: 45
Joined: 27.Apr.2007
Status: offline
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vtphilk,
if you have left all the messages in the journaling inbox, then you should be good to import normally. I think the reason for the problem explained above is because the mail was removed/exported from the journaling inbox into the pst files, then placed back into the journaling inbox.
Rob
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